NIH Consulting provides innovative IT services in South Africa
Digital signature
Companies around the world have invested 6-figure budgets into automating their business processes and workflows, yet they still find themselves printing papers for the purpose of obtaining signature approvals. In every industry and vertical market, projects can be held up for days while documents are mailed between offices, partners, suppliers or customers for appropriate signatures.
 
Professionals often share compliance officers’ concern over how to assure the integrity and accountability of electronic documents and
records. Meanwhile, COOs are concerned with avoiding project delays, and CFOs are seeking ways to cut costs associated with paper handling. Digital signature technology addresses each of these concerns.
 
Businesses around the world are now using digital signatures to replace traditional pen and paper signatures. Electronic signatures are
becoming more popular as enterprises strive to streamline the approval process and reduce costs associated with paper-handling.
With digital signatures, organizations can get rid of the last paper hurdle in their workflow.
 
By providing heightened levels of security and non-repudiation, digital signatures guarantee the integrity of the electronic document and the identity and intent of the signer. Any changes made to the document after it has been digitally signed invalidate the signature, thereby protecting against tampering and forgery.
 
For centuries, signatures have been the most accepted means of authentication. Roman law recognized a combination of seals and signatures as the primary source for authenticating documents and legal contracts. The 1830s saw the first signs of electronic communication and legally recognized “electronic” signatures with the invention of the telegraph and Morse code.
 
But it was the introduction of public key cryptography by Diffie and Hellman in 1976 that established the first practical method of distributing cryptographic keys over an unprotected public network, paving the way for digital signatures.
 
Fast-forward 20 years, in 1999, the Europe Commission passed the “EU Directive for Electronic Signatures” and on June 30, 2000, President Clinton signed into law the Electronic Signatures in Global and National Commerce Act (“ESIGN”), as well as the introduction of the Electronic Communications and Transaction Act of 2002 in South Africa which made signed electronic contracts and documents equally as legally binding as a paper-based contract.
 
While most companies move away from paper-based processes to streamline the approval process and comply with their industry regulations, other motivations to adopt digital signatures include cutting costs associated with paper handling (printing, scanning, faxing, shipping and archiving), document security and corporate ‘green’ initiatives.
 
What considerations should be taken into account whenchoosing a digital signature solution
that will maximizethe business benefits of moving to a paperless environment?
  • Compliance with industry regulations and legislation
  • Enable multiple application support
  • Allow for multiple signature support
  • Require zero IT management
  • Provide seamless user registration
  • Support graphical signatures
  • Enable transportability of signed documents – i.e. anyone, anywhere should be able to
    validate signatures
  • Lower Total Cost of Ownership
 
Our digital signature solutions enable organizations totransform workflows from paper-
intensive to paper-free,leading to a rapid return on investment based onimproved efficiency and lower costs.

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+2711 462 0711
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HOURS OF OPERATION

LOCATION

Evans Road
Olivedale, 2158
Johannesburg, Gauteng
South Africa

Monday to Friday:
08H00 - 17H00

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